Supplier initiated order change

Overview

You may change a fully accepted sales order from THE ICONIC.

Import the purchase order as a sales order

A Purchase Order arrives from The Iconic and is imported automatically as a Sales Order. This generates a control that is sent back to The Iconic to acknowledge that the order has been received.

Initiate a change replace

It is possible to make a number of changes to an order rather than accepting it in full. To change an order, open it from the Sales Order module.

You can make any of the following changes:

Increase or decrease the quantity ordered.
Increase or decrease the price provided.
Cancel the order of an item by changing the quantity to 0.
Backordering the item using Cin7 Omni's backorder process.

Once the changes have been completed:

Select Save to Admin.
Change the EDI Status to Send Order Acceptance Now.
Select Save & Back To List.
Note the delivery and cancellation dates for the order.
From the left navigation, select Integrations and then The Iconic.
Under Export you will see an order response waiting. Select Export to send a response to The Iconic.

The order will now be updated.

THE ICONIC updates the sales order

The Iconic will acknowledge the order changes and will send an update, and this will update the existing Sales Order in Cin7 Omni. This generates a control that is sent back to The Iconic to acknowledge that the order has been received.

To accept the modified order:

From the Sales Order Admin page, confirm that you can fulfill the order.
Change the EDI Status to Send Order Acceptance Now.
Select Save & Back To List.
From the left navigation, Select Integrations and then The Iconic.
Under Export you will see an order response waiting. Select Export to send a Full Accepted response to The Iconic.

Send ASN

Upon picking the order, make sure to enter the following:

Tracking Number.
Carrier.
Full Dispatched Date.
Generate SSCC No's.

From the Sales Order Admin page, change to EDI Status to Transfer ASN Now.

To send the ASN:

From the left navigation, select Integrations and then The Iconic.
Under Export you will see an ASN waiting. Select Export to send the ASN to The Iconic.

Send an invoice

Locate the Sales Order in the Sales Order module.
Hover over the cog icon and select Admin to go to the Sales Order Admin page.
Change the EDI Status to Transfer Invoice Now.
From the left navigation, select Integrations and then The Iconic.
Under Export you will see an Invoice waiting. Select Export to send an invoice to The Iconic.